We all love the numbers that get added to our bank accounts every month or every week. If not the numbers, we love the payroll cheques that we receive regularly. As a worker, the payroll matters a lot. But what happens if you can't pay your employees well or there are some issues with your payroll system? Your employees may end up feeling negative in several ways. They may also be demotivated to work. To avoid these issues, you must ensure that you don't make any mistakes when it comes to your payroll system. Make your payroll system a perfect one by avoiding the following mistakes.
The inconsistencies can be anything, right from improper salary payouts to managing garnishment requirements. Whether your company is new or well established, it’s important to be consistent with your payment schedule. The most common schedules are either weekly or biweekly, but some companies choose to pay their employees semi-monthly or monthly. Based on whatever your organization's policies are, make sure you pay your employees on time, every month. Don't let people ask you or the finance department several times to follow up on their money. If you fail to do this, be ready to face the bitter behaviour and attitude of your employees. And you won't be able to blame then for anything then.
Not Staying Current
Sometimes, the issue may not be with your internal payroll system. You need to stay in line with the latest laws, rules, and regulations around payroll system in your area to ensure that you don't end up in any problems. Payroll laws and regulations are an ever-changing landscape. It’s important to be aware of new laws that are passed to ensure your company is maintaining compliance. When you miss a new law, you stand to lose invaluable time trying to amend any payments you have made using the previous law or rule. You can ensure compliance by creating a calendar that reminds you to check for updates to all relevant laws. And of course, if your employees find this out, they'll be upset with you and may even sue you for the same.
If your employees are working extra for you, make sure you acknowledge them. That's where the overtime incentives come into the picture. Specific guidelines must be followed when determining overtime pay and miscalculations can be costly. Employee litigation has been a rising trend in recent years where employees have claimed to be misclassified and treated as "exempt" employees and therefore not entitled to overtime. When tracking work hours through our time and attendance platform all hours (including overtime) are recorded and collected on organized time sheets that make calculating hours simple. And with this also, respect your payroll system's calendar. Pay your employees for the overtime in the current month at the end of this month and not after a quadrant. Skipping
When your employees work for you, they are eligible for various benefits and incentives. These benefits vary from organization to organization. However, some basic offers are established by the government that every organization and employer needs to respect. If your employees work better than they are expected to, you have to reward them rightly. And when you do, you need to maintain the right records so that the books of accounts look properly managed.
This is one of the biggest mistakes. Confusing two or more names and paying those people inappropriately is nothing but a blunder. This may happen even more when you have two or more people will have the same or similar names. Moreover, if you recently appointed a new person to look after the payroll system, there are higher chances that they may end up making this mistake. No matter what the scenario is, this mistake should be avoided. When a person is paid incorrectly, it sends out a wrong impression to your employees that your payroll system isn't efficient that you end up making such silly yet massive mistakes. Therefore, be very careful with what you do. When you maintain accurate records, this mistake will likely not happen.
Another way to avoid any errors in your payroll system is by outsourcing the job to a reputed company. A company like ATS Accounting can help you manage your work while we take away the hectic tasks of payroll calculation, incentive and other benefits addition, and salary payment. So give us a call today to find out how we can take away your worries.